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CMAA - Southern California Chapter

PJHM Architects - Construction Administrator (CA)

  • 07/06/2023 9:33 AM
    Message # 13224345
    Administrator (Administrator)

    PJHM Architects

    Job Title

    Construction Administrator (CA)

    Job Location

    Laguna Hills, CA

    Job Status


    Job Description / Primary Objective Job Functions
    The Construction Administrator provides critical support to the Project Manager (PM) to provide successful project oversight and execution by ensuring the requirements of the contract documents are met through interpreting drawings and specifications, observing work in place, and reporting to ensure the design intent is achieved.

    Takes a proactive role in regularly updating Project Manager of significant construction issues including overall project progress, coordination events, cost-related items, and non-conforming work.

    Preconstruction Phase
    Respond to pre-bid RFIs, including coordinating with consultants, clients, and construction team
    Assist the Project Manager with preparing addenda
    Assist the Project Manager with bid analysis including meeting overall project budget and identifying appropriate bid alternates
    Provide input regarding potential Value Engineering items
    Construction Phase

    Respond to Requests For Information (RFIs), including coordinating with consultants, clients, and construction team
    Review submittals against contract drawings and specifications
    Prepare Construction Change Directives (CCDs)
    Review deferred submittals, including coordinating with consultants
    Attend weekly construction progress meetings
    Prepare and distribute meeting minutes from weekly construction progress meetings
    Review work put in place onsite on a weekly basis to ensure intent of the contract documents is being met
    Prepare and distribute Field Observation Reports identifying progress of the project and noting work that does not meet the intent of the contract drawings
    Review and respond to cost-related items including Potential Change Orders (PCOs), change orders, etc.
    Provide superior client service by addressing all client-related matters in a timely manner
    Review and sign payment applications
    Prepare and distribute punch lists

    Post-construction Phase
    Ensure outstanding items (change orders, work not meeting intent of contract drawings, etc.) are resolved
    Review closeout documentation including Operation and Maintenance manuals, as-built drawings, DSA-required documentation
    Sign off completed punch list items
    Requirements (Education, Certifications, Level of Experience) Skills/Experience:
    Ability to work on multiple projects simultaneously
    Excellent organization and time management
    Valid driver’s license and current automobile insurance
    Proficient in Microsoft Word, Excel, Outlook, Bluebeam
    Ability to navigate various project management software programs including Primavera, Unifier, Procore, etc.
    Strong communication skills to allow interoffice and intraoffice coordination
    Ability to receive direction from higher-level team members, and lead Construction Administration Assistant(s).

    High school diploma or equivalent education required
    A degree in architecture or construction management preferred
    Link to Job / Firm Website
    Contact Information for Applicant

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