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CMAA - Southern California Chapter

Project Support Services - Project Coordinator Assistant

  • 06/02/2022 11:15 AM
    Message # 12803324
    Administrator (Administrator)

    Project Support Services

    Job Title

    Project Coordinator Assistant

    Job Location


    Job Status


    Job Description / Primary Objective Are you a multi-tasker? Do you love being part of a team? Do you welcome challenges and changes with open arms? Are you ready to grow? If you answered yes to all the above, we want to hear from you! Our small woman-owned business is making an impact in the construction industry, and we are seeking out an amazing individual to add to our team!

    More About Us:

    Project Support Services serves clients in the school construction industry across California. We assist public school districts and community colleges with project planning, design review, and other detailed consulting services. It is our duty and greatest passion to act as a leader in this industry, certifying every project we manage. Our clients have a vision for their community, staff and most importantly their students - when working with our team, our clients can trust we will bring their vision to life. We share in the same vision to give back not only to our community, but also to our clients by providing unparalleled service and valuable tools to help their infrastructure thrive and grow.

    Who We are Looking For:

    We are searching for someone with great communications skills, confidence to ask questions and seek answers, someone who thinks critically, a team player, willing to wear numerous hats and grow professionally but also personally. We want someone who knows when to lead the team, but also feel comfortable stepping into a supporting role. Must think outside the box and present new ideas on how to grow and enhance service. Someone who can take direction well, apply it and work independently. We do not believe in micro-managing but require great communication. We all contribute amazing, individual assets to add to the strength and success of the organization as a whole and want our new team member to contribute their own special flair. MUST HAVE A PASSION FOR SCHOOL CONSTRUCTION.

    The Position:

    · As an Assistant Project Coordinator, you will work closely with a team of Project Coordinators and Project Managers to expertly manage our projects from initiation to completion for our clients.
    · Support Project Coordinator with specific phase and/or all phase of designated projects
    · Maintain positive relationships and communication with clients and vendors to produce successful outcomes for the projects
    · Collaborate with all internal departments to bring a project to fruition
    · Meet deadlines, hold costs within set budget and make the team aware of the project budget
    · Coordinate regular meetings and phone conference calls to facilitate progress and maintain communication with clients
    · Inform all parties if any issues or concerns arise during project life cycle
    · Assemble invoice details for the Accounting department on a weekly basis.
    · Maintain records and information throughout the projects
    · Review plans for projects, Google Earth shots, create action item list, QA/QC, prepare forms for client signature, prepare closeout packets, mail to state offices, upload forms to the cloud.

    As a small business, we offer the best benefits possible.

    · We offer a 401 K plan and match your deposit after you receive an employee evaluation. (Timeframe is determined by the CEO.)
    · We are offering health insurance options for our employees.
    · We are offering flexibility with this position. Employee will be able to work from home 1 or 2 days per week depending on scope of work.
    · The position is Full-time.
    · We pay for training and workshops that will help you be the best at your position.
    · If you run errands or drive to our client’s office mileage is covered. You must have a valid California driver’s license.

    What is most important to us, is that we add the right person to our team. At Project Support Services, we are like family. Our turnover rate is extremely low and have the expectation of bringing someone on who wants to stay committed to our team for at least two years - because we are equally committed to you, your growth, and your success. We believe everyone has a different skill trade, so if you feel you are qualified, please apply.
    Cannot wait to review your resume and hopefully meet you in person! Thank you in advance.

    Send resume and cover letter to outreach@psscert.com explaining why you think you would be a good fit for our team.

    Thank you in advance for your interest!
    Requirements (Education, Certifications, Level of Experience) · Solid working knowledge of Excel, Microsoft Word, DropBox, cloud-based systems, Gmail, PowerPoint, and ability to learn new software applications quickly. DSA Box and Bluebeam is a plus!
    · Travel required, light percentage of job will require travel, post COVID-19
    · Highly detailed and efficient at problem solving
    · Positive, enthusiastic, fast learner and self-driven
    · High School Diploma required; 4-year college degree preferred
    · Background in administrative, business, construction, or project management and PMP is a plus!
    · Specific knowledge of DSA and reading and understanding construction plans is a plus!
    Link to Job / Firm Website https://psscert.com/
    Contact Information for Applicant


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